A little over a month ago, I headed over to the Historic Mississippi Business Association's After Hours event to meet the business owners and facilitate a sharing event. Dubbed "Speed Networking", business owners would have chance to get to know each other better, and then another, and then another, and then another. . .

Personally, I dislike the idea of speed networking, and not because there's a problem in the interaction itself. We have useful interactions all the time in the bus, elevator, across retail counters that are simple, fast, and cursory. Whether asking for directions, gathering more information in order to make a buying decision, or just asking for clarification, these types of interactions have a useful purpose, but one which is not the goal of 'networking'.

I have a problem with how some people relate to 'speed networking'. This is not a sales opportunity. This is not a time to talk about yourself (surprise!). No, you did not learn everything about this person in the 5 minutes you had to speak. If your goal is to 'know' these people after the short interaction you had with each of them, then you're probably falling short. Like any twitter post, speed networking is really just a means to an end. Exchange contact information, find some points of common ground, and… well, by then your time is almost up.

So why did I accept the request to facilitate a speed networking event? So I could change it, of course! Now, don't get me wrong, it's not my style to deliver something other than the agreed-upon outcome, we still came out knowing each other better, and having met new friends. It's the methodology that I changed.

As a group, we all gave our undivided attention to each person as they recounted not only how they got into their business, but how what they were doing aligned with their passions. Community sharing, after all, is a tradition that dates back far beyond most forms of communication technology we use today, and it's lasted this long for a reason. Ask any person present that evening if they remember each other, and I'll bet you'll hear a lot more details than you can recount of your last 'speed networking' event!

Gmail—everyone seems to know what it is, and a huge number of people use it. Hands-down, it's recognized as the best 'deal' in the free webmail scene. But why?

A screenshot of Gmail's conversation view

In short, it comes down to Google's core values. Among them are "Focus on the user and all else will follow," and, paraphrased, "don't be evil." Running with this direction, Google's team (and a huge user community) turned on email on its side by acknowledging two core things: 1) people have conversations, not messages, 2) humans don't always think linearly and 3) keep powerful features easy.

Staying in the conversation

Gmail offers something few other email clients have been able to touch: effective threaded conversations. What is a thread? Imagine passing a note back and forth in class—writing a reply on the same page that you received a message on. Gmail pieces together the messages going in and out of your address to provide a cohesive view of a conversation—even if the messages are weeks apart—so that the context of messages is clearer. This way, instead of wading through pages of 'quoted' messages, which are often hard to read, a user can collapse and expand messages which came before and after whatever message they are reading. Often, this makes each message shorter, too, as introductions and conclusions are less necessary.

Needle in a haystack

Gmail also acknolwedges another truth—it's often easier to search than to sort. Since one conversation (Gmail parlance for a collection of messages) may reference multiple topics or a couple of different people, Gmail leverages its class-leading search technology to make it possible to effectively search all of the conversations in an account. That way, users don't have to try and remember when a message came in or even who sent it—they just search like they would Google. Searching email isn't new—but having instant results with miniatures 'teaser lines' of each message (much like a web search) was groundbreaking when released and is still basically unmatched in other clients.

Powerful, easy features

Gmail also does something almost no other mail client or service does successfully—it keeps its powerful features out of the way, but still accessible. Gmail offers a feature that many users may not be aware of: Labels. For example, all messages I receive from certain domains or addresses get labeled 'Clients'. Some of those same messages, depending on their content, might get labeled 'Deadlines.' Unlike most email applications, which would take these messages and move them into another folder, Gmail tags them—so that I can see the message both in my inbox, or when I look only through the lens of 'Clients'. An unlimited number of Labels can be combined, so that 'Finance' and 'Response required' can be independently or jointly applied to a message.

In another stroke of genius, any search you perform can become a filter or saved search—in other words, if you search for messages from clients which include attachments, Gmail offers the option to save that search as a filter so that you can then apply actions, such as labeling all of those messages automatically when they come in in the future (eg, 'Client Files').

Signal to noise

Perhaps the most powerful bit about Gmail is that it allows you to reduce the clutter and excess you view. First, Gmail has perhaps one of the best spam filters in the market. I have never had a conversation marked as spam accidentally, and I see maybe one spam message every three days in my inbox. One click of 'Report Spam' and I will never see that message again. Google combines the input of all of its users to have one of the most up-to-date anti-spam services anywhere.

Using a tool Gmail calls archiving, conversatons can be removed from your inbox without deleting them. This allows you to complete old conversations (which will come back into the inbox automatically if a new message is added to the conversation). For example, when I'm done conversing with my insurance agent about renewing my policy, I can click archive. At that point, I can still find the conversation through search or by clicking on the "All Mail" tab. From there, I can always bring the conversation back to the inbox if I want or need to. As a productivity tool, archiving is indispensable—it allows users to remove the clutter in their inbox and be clear about what emails still need to be managed or replied to.

Using the filters function discussed earlier, newsletters and other 'sometimes I want to read them' emails can be automatically archived, so that they are not in the way but can still be referenced. This is great for managing email subscriptions and listservs which can otherwise dominate an inbox.

In short, Gmail is the web app with the single biggest positive impact on its users—and absolutely no hit on their pocketbooks. The time it saves and the reliability it provides make it the first technology shift we recommend to our clients who don't already have it. Try it today!